Landscaping & lawn care VA services that keep crews on schedule
Spring brings a flood of estimate requests, new maintenance clients and crews to route every day. Our virtual assistants run the office side of your landscaping business so you can stay out on properties.
From the first enquiry to the season-end invoice, we handle estimates, routes, recurring visits, contracts and client communication, so the busy season feels organised instead of overwhelming.
Why landscaping companies need virtual assistance
Landscaping is seasonal and relentless. In spring and summer the owner is quoting, routing, hiring and working on properties all at once. Typical challenges include:
Estimate backlogs: design, install and maintenance requests waiting days for a site visit and quote.
Crew routing: recurring mowing routes, one-off jobs and rain delays that reshuffle every week.
Seasonal contracts: spring renewals, fall cleanups and snow services to sign up and schedule.
Recurring billing: monthly maintenance invoices, extras and overdue accounts to track.
More properties serviced, less time in the office
A landscaping VA handles the estimates, routes and billing in the background, so your crews spend more of the season on billable work.
Site visits booked, proposals sent and follow-ups scheduled until clients decide.
Recurring visits and one-off jobs organised, with rain delays rescheduled and clients told.
Maintenance invoices and extras sent on schedule, with overdue accounts followed up.
Our landscaping virtual services
Estimates & new client intake
The first company to quote often wins the job. Our VAs respond to enquiries, book site visits and keep proposals moving.
- Answering calls, emails and web form enquiries
- Booking site visits for estimates
- Preparing proposals from your measurements and pricing
- Following up on open estimates
- Onboarding new clients and collecting property details
Crew routes & recurring schedules
Efficient routes mean more properties per day. We keep recurring visits, one-off jobs and weather changes organised.
- Building weekly routes for mowing and maintenance crews
- Scheduling installs, cleanups and one-off jobs
- Rescheduling around rain and updating clients
- Sending crews job notes, gate codes and property details
- Tracking completed visits and extra work
Seasonal contracts & invoicing
Contracts and recurring invoices are the backbone of a landscaping business. We make sure they are renewed, billed and paid.
- Sending maintenance agreement renewals before the season
- Signing clients up for fall cleanups and seasonal services
- Creating monthly maintenance and extra-work invoices
- Following up on overdue accounts
- Preparing reports for your bookkeeper
Marketing, reviews & client care
Beautiful properties are your best advertising. We help you turn finished work into reviews, referrals and repeat business.
- Requesting Google reviews after installs and cleanups
- Posting before-and-after projects to social media
- Seasonal emails offering aeration, mulch and cleanups
- Answering client questions and change requests
- Keeping your Google Business Profile up to date
Why landscaping companies choose Studio 107
We give you office support that follows the seasons: more help in spring and summer, less in winter, and the same documented processes every year.
With our support, you can expect:
- Faster estimates → more enquiries turned into signed jobs
- Tighter routes → more properties serviced per crew per day
- Renewals secured → maintenance agreements sent before the season starts
- On-time billing → recurring invoices out and overdue accounts chased
- More referrals → reviews and before-and-after posts from finished work
We keep it simple and hassle-free
Landscaping questions
Can you work in our landscaping software?
Yes. We work inside the tools you already use, including Jobber, LMN, Aspire and SingleOps. We learn your setup and document your routing and pricing rules during onboarding.
Can you help with snow services in winter?
Yes. If you offer snow and ice services, we can handle sign-ups, client lists, route sheets and event-based invoicing through the winter.
Do you create the estimates?
We prepare proposals from your measurements, notes and price book, and send them once you approve. Site assessments and final pricing decisions stay with you.
Can our hours change with the seasons?
Yes. Most landscaping clients add hours in spring and summer and reduce them in winter, without long contracts.
Get started today
Let us handle estimates, routes, contracts and billing while you and your crews focus on the properties.
Estimates piling up? Free consultation.
Book now